Below is a list of our open audit recommendations. When a report is issued, the Postal Service responds to each recommendation, and if there is agreement, it provides a corrective action plan with a date of planned implementation. We request written confirmation from the Postal Service when those corrective actions are completed and evaluate this information and provide concurrence when the recommendation can be closed.
If the Postal Service disagrees with a recommendation, we work towards agreement by elevating discussions between USPS and OIG management. Any recommendations that the Postal Service does not act on remain open and are reported to Congress until a resolution is achieved.
Identify methods of reducing acting supervisor usage at facilities with relief supervisors and high acting supervisor workhours.
$116,294,831
Open
Disagree
2
Assess the impact on acting supervisor workhours when relief supervisors are detailed, and evaluate creating guidance for detailing relief supervisors to lateral positions.
Train management at all delivery units in the district on the proper procedures for reporting delayed mail.
$0
Open
Agree
2
Enforce the requirement for Station B and Cleveland Heights Branch management to monitor fuel card purchases, including annotating all high-risk fuel transactions with an appropriate comment.
Develop and implement a process to identify mailpieces that have been left behind on the workroom floor and in equipment after operations are completed at the Shreveport Processing and Distribution Center.
$0
Open
Agree
2
Develop and implement a process to verify that all delayed mail is reported in the Mail Condition Visualization system daily at the Shreveport Processing and Distribution Center.
$0
Open
Agree
3
Develop and implement a process to monitor and verify that all mail containers have accurate labels at the Shreveport Processing and Distribution Center and Package Support Annex.
$0
Open
Agree
4
Properly reconcile the Surface Visibility scanners in Ethos and at the facility and take measurable actions to retrieve all lost scanners at the Shreveport Processing and Distribution Center.
$9,775
Open
Agree
5
Implement controls to monitor and secure Surface Visibility scanners, including a sign out process at the Shreveport Processing and Distribution Center and Package Support Annex.
$0
Open
Agree
6
Verify that all drivers are using wheel chocks at the Shreveport Processing and Distribution Center and Package Support Annex.
$0
Open
Agree
7
Verify that all identified facility repairs are completed at the Shreveport Processing and Distribution Center and Package Support Annex.
$0
Open
Agree
8
Verify that fire extinguishers are provided, mounted, and inspected monthly and annually at the Shreveport Package Support Annex.
Finalize implementation of controls within the new Automated Transaction Manager system to require all forms and supporting documentation associated with purchase card transactions be properly completed, verified, and retained in accordance with policy.
$0
Open
Agree
2
Identify and review recurring payments and assess whether establishing a contract would better serve the Postal Regulatory Commission.
$0
Open
Agree
3
Include controls within the Automated Transaction Manager system that requires the purchaser to submit justification if a non-preferred vendor is used, and requires the Credit Card Authorizing Official to conduct a formal evaluation of purchases when this occurs.
Reiterate guidelines and policies to approving officials for proper management oversight and approval of officers', limited-term contract employees', and executive directors' travel and expense reimbursements to promote adherence to policies and verify reimbursement requests are properly supported.
$0
Open
Agree
2
Review and update applicable guidelines, as needed, to reflect policy exceptions, when appropriate, or document approved exceptions within the eTravel system.
$0
Open
Disagree
Agree
3
Reconsider implementing the seat upgrade draft policy, and instead, reinforce current seat upgrade policy.
$0
Open
Agree
4
Create a process to periodically verify limited-term contract employees are included in the officer group within the eTravel system.
Train management at all delivery units in the district on the proper procedures for reporting delayed mail.
$0
Closed
Agree
2
Enforce the requirement for unit management to monitor fuel card purchases, including annotating all high-risk fuel transactions with an appropriate comment.
Take actions to address contractor failures at the Westchester Processing and Distribution Center.
$0
Open
Agree
2
Develop and implement a process to verify all mail containers are scanned for dispatch at the Westchester Processing and Distribution Center.
$0
Open
Agree
3
Verify the appropriate number of placards are printed, and extra placards are canceled at the Westchester Processing and Distribution Center.
$0
Open
Agree
4
Take action to retrieve all lost scanners at the Westchester Processing and Distribution Center.
$2,875
Open
Agree
5
Verify that scanner accountability procedures are followed for Postal Vehicle Service and Surface Visibility scanners at the Westchester Processing and Distribution Center.
$0
Open
Agree
6
Verify that all drivers use wheel chocks and padlocks at the Westchester Processing and Distribution Center.
$0
Open
Agree
7
Repair the damaged concrete columns at the Westchester Processing and Distribution Center.
Apply population change factors, such as projected growth and trends of sorting and delivery center locations, as part of its Financial Rigor Tests for the investments.
$0
Open
Disagree
2
Perform inspections and complete route adjustments where needed as part of the required annual process within the year prior to estimating the Financial Rigor Tests related to sorting and delivery center investments.
$0
Open
Disagree
3
Require tracking, reconciling, and reporting of operating costs throughout the Sorting & Delivery Center project, with adjustments to investment calculations for significant changes; and delegate responsibility for the oversight of financial performance over routes related to the project.
Execute a plan to provide stable leadership at the Indianapolis Regional Processing and Distribution Center.
$0
Open
Agree
2
Staff management positions at the Indianapolis Regional Processing and Distribution Center to authorized levels.
$0
Open
Agree
3
Continue to work with local management and staff to improve employee availability at the Indianapolis Regional Processing and Distribution Center to meet the national goal.
$0
Open
Agree
4
Revise projected savings and identify opportunities to improve efficiency of operations in the Indianapolis, IN, region.
$0
Open
Disagree
5
Optimize usage of mail processing equipment at the Indianapolis Regional Processing and Distribution Center, including potential redeployment of underused equipment to facilities that need additional mail processing.
$20,101,122
Open
Disagree
6
Strengthen inventory controls over surface visibility scanners and evaluate implementing an automated system.
$0
Open
Agree
7
Direct the Indianapolis Regional Processing and Distribution Center Processing and Logistics managers to review daily scan data to identify problem areas and correct issues to achieve current scanning goals.
