Below is a list of our open audit recommendations. When a report is issued, the Postal Service responds to each recommendation, and if there is agreement, it provides a corrective action plan with a date of planned implementation. We request written confirmation from the Postal Service when those corrective actions are completed and evaluate this information and provide concurrence when the recommendation can be closed.
If the Postal Service disagrees with a recommendation, we work towards agreement by elevating discussions between USPS and OIG management. Any recommendations that the Postal Service does not act on remain open and are reported to Congress until a resolution is achieved.
Update policies to require Contracting Officers' Representatives to periodically review contractor personnel qualifications to verify that qualified resources are assigned to time and materials contracts.
$0
Open
Agree
2
Seek reimbursement for services received on task orders that were rendered by unqualified resources.
$5,687,707
Open
Agree
3
Update the Contracting Officers' Representative training to include the proper way to approve additional hours, including not using blanket approvals.
Develop strategies to enhance management oversight related to the handling of internationally suspended mail, particularly related to containerization, labeling/placarding, and returning to sender.
$0
Closed
Agree
2
Develop a scan event code for internationally suspended mailings and corresponding processes and messaging.
Reiterate to Yuma Main Office, Lake Havasu City Post Office, and Phoenix-Sierra Adobe Station unit management and personnel, the requirements to secure accountable items, properly manage cash and inventory, and conduct financial reviews.
$0
Open
Agree
2
Reiterate the requirement for field unit managers at the Phoenix-Sierra Adobe Station to verify PS Form 17 transactions are accurate, properly witnessed, and supported.
$0
Open
Agree
3
Confirm that field unit managers at the Yuma Main Office and Phoenix-Sierra Adobe Station review daily financial reports to verify transactions are accurate, properly witnessed, and supported.
$0
Open
Agree
4
Reiterate the requirement for field unit managers at the Phoenix-Sierra Adobe Station to review and maintain a file for all financial differences expensed to the unit.
$0
Open
Agree
5
Reiterate to Yuma Main Office, Lake Havasu City Post Office, and Phoenix-Sierra Adobe Station unit management the requirement to address employee tardiness and retain documentation supporting actions taken in locked drawers or cabinets.
$0
Open
Agree
6
Direct Phoenix-Sierra Adobe Station unit management to provide additional timekeeping training to their Lead Sales Service Associate and assign timekeeping duties to this employee.
Coordinate with the Enterprise Analytics group to update the Surface Visibility application to prevent canceling and issuing an omitted trip irregularity for the same trip.
$0
Open
Agree
2
Issue supplemental guidance to clarify and reiterate when a trip should be omitted or canceled.
$0
Closed
Agree
3
Develop a standardized activity description for omitted service in the Transportation Contract Support System.
$0
Open
Agree
4
Develop a standard work instruction for omitted service reimbursements.
$0
Closed
Agree
5
Develop a plan to verify that Administrative Officials are following the Surface Transportation Automated Forms standard work instructions and completing required fields for omitted service.
Assign personnel at the district level to verify that fire extinguishers are properly inspected and develop a program to monitor the completion of monthly and annual fire extinguisher inspections.
Assign personnel at the district level to verify that fire extinguishers are properly inspected and develop a program to monitor the completion of monthly and annual fire extinguisher inspections.
$0
Open
Agree
2
Re-issue and enforce policy related to posting signage in the employee parking lot stating that vehicles may be subject to search.
Establish a prerequisite for site managers to take required training before they are granted access to Fleet Commander Online and the Fuel Asset Management System.
$0
Open
Agree
2
Create periodic refresher training for all site managers and require remediation training for site management oversight failures.
$0
Open
Agree
3
Add a task to verify that Voyager cards are secure to the daily PM All Clear Tasks list.
