Below is a list of our open audit recommendations. When a report is issued, the Postal Service responds to each recommendation, and if there is agreement, it provides a corrective action plan with a date of planned implementation. We request written confirmation from the Postal Service when those corrective actions are completed and evaluate this information and provide concurrence when the recommendation can be closed.
If the Postal Service disagrees with a recommendation, we work towards agreement by elevating discussions between USPS and OIG management. Any recommendations that the Postal Service does not act on remain open and are reported to Congress until a resolution is achieved.
Develop an approach to estimate and track Commercial Mail Receiving Agency program-related costs.
$0
Open
Disagree
2
Develop and implement an approach to generate revenue to offset all Commercial Mail Receiving Agency-related costs.
$5,183,144
Open
Disagree
3
Update Commercial Mail Receiving Agency application, mail sample, and data quality review policies to include additional detail regarding the timing, scope, and documentation.
$0
Closed
Agree
4
Develop strategies to better communicate policies and related updates to Postal Service field staff and Commercial Mail Receiving Agencies, including those for reviewing, vetting, and documenting applications and conducting mail samples and data quality reviews.
$0
Open
Disagree
5
Develop and implement internal controls for ensuring effective local staff compliance and oversight with key program responsibilities, including reviewing, vetting, and documenting applications (using the current PS Form 1583-A version) and conducting mail samples and data quality reviews.
Determine whether the Air Carrier Performance report should be used as the official record of the new carrier's service performance and update performance reporting, as appropriate, to ensure stakeholders have timely and accurate performance data.
$0
Open
Agree
2
Implement additional accountability measures for retail units with clerks who fail retail acceptance testing more than once.
$0
Open
Agree
3
Require retail and delivery units to certify that all current hazardous material signage and counter guides be displayed and accessible.
$0
Open
Agree
4
Require surface feeder sites to report out on daily scan performance with a plan for improving scan performance.
$0
Open
Agree
5
Develop a process to monitor and evaluate scanning performance to determine if required daily scans are performed at the surface feeder sites.
Use the Mail Arrival Quality/Plant Arrival Quality system to communicate and resolve issues with Express Mail arriving late from delivery units at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
2
Ensure all registry items are dispatched timely from the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
3
Align staff with processing needs at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
4
Develop and implement strategies to decrease the number of poly bag rejections on package processing machines at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
5
Verify delayed mail counts are fully completed and entered correctly into the Mail Condition Visualization system at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
6
Verify proper placarding procedures are followed at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
7
Complete a review of transportation schedules and identify and implement actions to address transportation needs to reduce late and canceled trips at the Charlotte Regional Processing and Distribution Center.
$157,733
Open
Agree
8
Develop and implement a plan to verify scanning is consistently completed in accordance with policy at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
9
Provide training to employees and supervisors on proper scanning procedures at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
10
Establish and maintain registry cage logs and properly secure registry items at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
11
Provide training to employees on registry procedures at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
12
Verify that all drivers are using wheel chocks at the Charlotte Regional Processing and Distribution Center.
$0
Open
Agree
13
Conduct regular sweeps to verify all hazardous materials are properly placed in their designated staging area at the Charlotte Regional Processing and Distribution Center.
Review the planned savings projections for the Boise Regional Processing and Distribution Center, determine where efficiencies were not achieved, and adjust savings projections of future initiatives, as needed.
$0
Open
Agree
2
Review mail processing operations to determine the cause of decreased efficiency and make adjustments as necessary.
$0
Open
Agree
3
Review the facility's authorized complement to determine staffing needs and adjust the complement, as needed.
Train management at all delivery units in the district on the proper procedures for reporting delayed mail.
$0
Open
Agree
2
Provide adequate staff to the Sunnyslope Carrier Annex to process and deliver all committed mail daily.
$0
Closed
Agree
3
Confirm the missing keys at the Boulder Hills Station, Mesa Four Peaks Station, Scottsdale Airpark Station, and Sunnyslope Carrier Annex were reported to the U.S. Postal Inspection Service.
$0
Closed
Agree
4
Assess the management needs at Sunnyslope Carrier Annex and add additional resources as needed.
$0
Closed
Agree
5
Implement a process for all units to verify that undeliverable bulk business mail containers do not contain Marketing Mail that should have been delivered.
Develop and implement a plan to allocate sufficient resources to timely process mail daily
$0
Open
Agree
2
Complete the reorganization of operations at the Louisville Processing and Distribution Center to maximize visibility of the manual operation unit for effective monitoring and supervision.
$0
Open
Agree
3
Verify that delayed Priority Mail Express pieces are documented in the Mail Condition Visualization system daily.
$0
Open
Agree
4
Complete a review of Postal Vehicle Service transportation schedules and verify related actions are implemented at the Louisville Processing and Distribution Center.
$0
Open
Agree
5
Coordinate with the Central Division Director, Logistics Operations, to develop and implement a plan to verify scanning at the Louisville Processing and Distribution Center is consistently completed in accordance with policy.
$0
Open
Agree
6
Train employees responsible for safeguarding scanners at the Louisville Processing and Distribution Center on proper scanner accountability procedures and verify these procedures are followed.
$0
Open
Agree
7
Verify proper placarding procedures are followed and consistently completed at the Louisville Processing and Distribution Center.
$0
Open
Agree
8
Provide training to personnel responsible for truck safety, and verify all drivers are using wheel chocks at the Louisville Processing and Distribution Center.
$0
Open
Agree
9
Verify that fire extinguishers are not blocked and monthly fire extinguisher inspections are completed at the Louisville Processing and Distribution Center.
$0
Open
Agree
10
Coordinate with the Central Division Director, Logistics, to verify facility doors are secured at the Louisville Processing and Distribution Center.
$0
Open
Agree
11
Coordinate with the Central Division Director, Logistics, to implement a plan to store empty mail transport equipment and mail away from doors and entryways at the Louisville Processing and Distribution Center.
Analyze and document potential cost savings attributable to in-person versus telephone sampling methods used to collect data for the In-Office Cost System.
