Expands the main menu

Breadcrumb

Audit Reports

  • Image
    Chicago District Cover
Dec
28
2023
Report Number:
23-139-R24
Report Type:
Audit Reports
Category: Service Performance, Field Operations Review

Illinois 1 District: Delivery Operations

We performed a self-initiated audit at the Chicago Processing and Distribution Center and four delivery units serviced by the P&DC during the week of July 24, 2023. The delivery units included the Cragin, Daniel J. Doffyn, Northtown, and Roger P. McAuliffe Stations

We issued individual reports for the four delivery units and the P&DC we visited.We issued a report summarizing the results of our audits at all four delivery units with specific recommendations for management to address.  

Delivery Units – Summary of Results 

Controls Reviewed 

Deficiencies Identified – Yes or No 

Cragin Station Daniel J. Doffyn Station Northtown Station Roger P. McAuliffe Station

Delayed Mail 

Yes

Yes

Yes

Yes 

Package Scanning 

Yes

Yes

Yes

Yes 

Arrow Keys

No

Yes

Yes

Yes 

Carrier Complement & Timekeeping

Yes

Yes

No

Yes 

Property Conditions 

Yes

Yes

Yes 

Yes 

We identified deficiencies affecting mail delivery, customer service, and property conditions at the delivery units. Specifically, we found deficiencies with all five areas we reviewed for the Daniel J. Doffyn and Roger P. McAuliffe stations, and deficiencies with four areas at the Cragin and Northtown stations:

P&DC – Summary of Results 

Audit Area 

Issues Identified 

Yes  No

Clearance Times 

 

X

Delayed Mail 

X

 

Late, Cancelled, and Extra Outbound Trips 

 

X

Scan Compliance

 

X

Registry Cage

 

X

We identified deficiencies in one of the five areas we reviewed that affected the efficiency of operations at the Chicago P&DC:

Processing and Delivery Unit Reports

Report Title Date Report Type Category
Image
Cragin Station Chicago Cover
Cragin Station in Chicago, IL: Delivery Operations Audit Reports Service Performance, Delivery / Mail Processing, Customer Service
Image
Daniel J Doffyn Station Cover
Daniel J. Doffyn Station, in Chicago, IL: Delivery Operations Audit Reports Service Performance, Delivery / Mail Processing, Customer Service
Image
Efficiency Chicago P&DC Cover
Efficiency of Operations at the Chicago Processing and Distribution Center, Chicago, IL Audit Reports Service Performance, Delivery / Mail Processing
Image
Northtown Station Chicago Cover
Northtown Station in Chicago, IL: Delivery Operations Audit Reports Service Performance, Delivery / Mail Processing, Customer Service
Image
Roger McAuliffe Station Chicago Cover
Roger P. McAuliffe Station in Chicago, IL: Delivery Operations Audit Reports Service Performance, Delivery / Mail Processing, Customer Service

Report Recommendations

# Recommendation Status Value Initial Management Response USPS Proposed Resolution OIG Response Final Resolution
1

Execute a plan to adequately staff the Cragin, Daniel D. Doffyn, Northtown, and the Roger P. McAuliffe Stations so that all committed mail is delivered daily, and coordinate with Central Area Human Resources to fill the supervisor vacancy at the Roger P. McAuliffe Station.

Open $0 Agree
2

Provide training to management at the Cragin, Daniel J. Doffyn, Northtown, and Roger P. McAuliffe Stations to enter all delayed mail into the proper system, and subsequently confirm delayed mail is reported accurately.

Closed $0 Agree
3

Develop and execute a plan to ensure all employees are trained on standard operating procedures for package scanning and handling at the Cragin, Daniel D. Doffyn, Northtown, and the Roger P. McAuliffe Stations.

Closed $0 Agree
4

Develop and execute a plan to verify unit management systematically reviews package scanning performance data daily and enforces compliance at the Cragin, Daniel D. Doffyn, Northtown, and the Roger P. McAuliffe Stations.

Closed $0 Agree
5

Develop and execute a training plan that instructs management and assigned staff on proper arrow key management at the Daniel J. Doffyn, Northtown and Roger P. McAuliffe Stations.

Closed $0 Agree
6

Establish a schedule and periodically review arrow keys to verify they are properly logged and accounted for, and ensure missing keys are reported to the U.S. Postal Inspection Service at Daniel J. Doffyn Station and Roger P. McAuliffe Station.

Closed $0 Agree
7

Time Keeping Management - Train management at the Cragin, Daniel J. Doffyn, and the Roger P. McAuliffe Stations on timekeeping records requirements and monitor compliance. Further, obtain appropriate Timekeeping Attendance and Collection System access for management at the Roger P. McAuliffe Station.

Closed $0 Agree
8

Address all remaining building safety, security, and maintenance issues identified at the Cragin, Daniel J. Doffyn, Northtown, and Roger P. McAuliffe Stations.

Open $0 Agree