Expands the main menu

Breadcrumb

Audit Reports

  • Image
    Mail Theft Mitigation and Response Sacramento CA Cover
Mar
20
2025
Report Number:
24-163-R25
Report Type:
Audit Reports
Category: Service Performance

Mail Theft Mitigation and Response: Sacramento, CA

This report presents the results of our audit of Mail Theft Mitigation and Response at the Sacramento Main Post Office, Fort Sutter Station, and Rancho Cordova Main Post Office in the Sacramento, CA, area (Project Number 24-163). These sites are in the California 2 District of the Retail and Delivery Operations, WestPac Area. Our objective was to assess the U.S. Postal Service’s actions taken to mitigate and respond to mail theft at selected delivery units in the Sacramento, CA, area. This is one of a series of mail theft audits across the Postal Service.

The Postal Service’s mission is to provide the nation with trusted, safe, and secure mail services, including the more than three billion pieces of mail volume processed in the Sacramento, CA, area in fiscal year (FY) 2024. Unfortunately, mail theft occurs in various ways. Individuals use stolen universal keys — called arrow keys — to access collection boxes, outdoor parcel lockers, cluster box units (CBU), and apartment panels. Mail theft can also occur by individuals fishing or breaking into collection boxes with force, residential mailbox break-ins, package theft, and carrier robberies. It is imperative for the Postal Service to address mail theft issues to protect the Postal Service and its employees and earn the public’s trust.

Concerns about how the Postal Service prevents and responds to mail theft frequently appear in the media and they have been a topic of congressional hearings and inquiries sent to the U.S. Postal Service Office of Inspector General (OIG). News articles have also highlighted carrier robberies and theft in the Sacramento area from blue collection boxes and CBUs, which included customers’ credit cards, checks, and social security benefits.

Report Recommendations

# Recommendation Status Value Initial Management Response USPS Proposed Resolution OIG Response Final Resolution
1

Confirm all arrow keys are accurately recorded in the Retail and Delivery Analytics and Reports system and, when necessary, returned to the National Materials Customer Service, and/or reported to the Postal Inspection Service for the Sacramento Main Post Office, Fort Sutter Station, and Rancho Cordova Main Post Office.

Open $0 Agree
2

Establish internal controls to verify facilities are following the 24-hour arrow key accountability process, including the establishment of barcodes for every key assigned to city routes at Tier 1 facilities, or using the PS Form 1106, as required.

Open $0 Agree
3

Establish internal controls to validate that facilities are remediating arrow key deficiencies identified by the Postal Inspection Service.

Open $0 Agree
4

Provide regularly recurring training on arrow key accountability processes, security policies, and responsibilities to managers and supervisors in the Sacramento, CA, area, and track training compliance.

Open $0 Agree
5

Establish policy requiring the recording and tracking of cluster box unit ownership, and develop and maintain a repository of cluster box units to include ownership and applicable agreements.

Open $0 Agree
6

Some or all of the recommendation is not publicly available due to concerns with information protected under the Freedom of Information Act.

Open $0 Agree
7

Address the box deficiencies identified at Sacramento Main Post Office, Fort Sutter Station, and Rancho Cordova Main Post Office.

Open $0 Agree
8

Require the California 2 District Manager to establish and provide regularly recurring training to local management on the requirement to complete annual safety inspections, remediate deficiencies, and document the results for the blue collection boxes, cluster box units, and green relay boxes and track training compliance.

Open $0 Agree