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Open Audit Recommendations

Below is a list of our open audit recommendations. When a report is issued, the Postal Service responds to each recommendation, and if there is agreement, it provides a corrective action plan with a date of planned implementation. We request written confirmation from the Postal Service when those corrective actions are completed and evaluate this information and provide concurrence when the recommendation can be closed. 

 

If the Postal Service disagrees with a recommendation, we work towards agreement by elevating discussions between USPS and OIG management.  Any recommendations that the Postal Service does not act on remain open and are reported to Congress until a resolution is achieved.

 
228

Total Open Recommendations

 
$821,201,470

Open Recommendations Financial Value

Report Title Report Number Issue Date Report Open Recommendations
Improving Service Performance and Mail Processing Efficiencies at Historically Low Performing Facilities 21-243-R22 1
# Recommendation Value Status Initial Management Response Final Resolution
1

Evaluate efficiency at the 10 facilities to identify inefficiencies in the mail flow (e.g., facility layout/location, space constraints, customer and service impacts, and equipment relocation costs) and, based on the results, consider properly aligning the impacted facilities to efficiently meet the challenges they face based on changes in market demand.

 $82,429,376 Open Agree
2

Develop and implement an action plan, with milestones and measurable goals, to address all safety and health issues identified during our audit of the 10 facilities.

 $0 Closed Agree
3

In accordance with policies and procedures, remove excess mail transport equipment from the 10 facilities.

 $0 Closed Agree
4

Continue to evaluate and implement management staffing and retention strategies and reduce the percentage of acting supervisors/managers at the 10 facilities.

 $0 Closed Agree
5

Create a formalized program to track and provide standardized training for any employee at the 10 facilities who assumes a role as an acting manager or supervisor and consider implementing the program nationwide.

 $0 Closed Agree
6

Ensure that all non-career employees receive orientation training at the 10 facilities and explore ways to standardize on-the-job training nationwide to reduce the learning gap that may impact employee training, skills, and knowledge.

 $0 Closed Agree
7

Reinforce procedures to verify that required training for newly promoted supervisors and managers at the 10 facilities is completed in the period required to gain the needed knowledge, skills, and abilities to optimally perform their role; and consider implementing the procedures nationwide.

 $0 Closed Agree
8

Evaluate all employee exit/stay survey responses quarterly and communicate the results directly with management at the 10 facilities to ensure transparency and accountability and consider implementing the evaluations and communications of employee surveys nationwide.

 $0 Closed Agree
9

Provide refresher training to employees and supervisors at the 10 facilities on proper procedures for preparing, feeding, jogging, and culling mail prior to processing mail to prevent or reduce machine jams.

 $0 Closed Agree
10

Issue supplemental guidance on management oversight to remind supervisors to check mail inventories and daily projections to ensure each machine is adequately staffed.

 $0 Closed Agree
Mail Transport Equipment 21-229-R22 1
# Recommendation Value Status Initial Management Response Final Resolution
1

Identify, monitor, and follow up with Postal Service facilities and mailers that are not following the established requirements for proper handling, use, and return of excess of Mail Transport Equipment to the Mail Transport Equipment Service Centers.

 $12,487,996 Closed Agree
2

Provide refresher training related to Mail Transport Equipment return handling procedures and misuse to employees at non-compliant Postal Service facilities and mailers.

 $0 Closed Agree
3

Monitor the weekly inventory reporting to ensure Postal Service facilities and large mailers are compliant with the Mail Transport Equipment reporting requirements.

 $199,063,148 Closed Agree
4

Establish a threshold for those local mailers subject to inventory reporting and finalize and implement requirements to account for Mail Transport Equipment inventory.

 $0 Closed Agree
5

Update Handbook PO-502, Mail Transport Equipment, to establish a comprehensive audit policy addressing the audit frequency and threshold for Postal Service facilities and mailers subject to audits and documenting audit results.

 $0 Open Agree
6

Coordinate with the Vice President, Logistics, to review, monitor, validate, and update information in the Facility Database, Mail Transport Equipment Ordering System, and Mail Transport Equipment Support System to ensure mailer information is accurate and current.

 $0 Closed Agree
7

Correct security, and access control deficiencies at the 10 Postal Service facilities and two Mail Transport Equipment Service Centers.

 $0 Closed Agree