The Paschall Station is in the DE-PA2 District of the Atlantic Area. This audit was designed to provide Postal Service management with timely information on potential financial control risks at Postal Service locations.
Every Postal Service-owned vehicle is assigned a Voyager Fleet card (Voyager card) to pay for its commercially purchased fuel, oil, and routine maintenance. U.S. Bank operates the program and Voyager provides a weekly electronic transaction detail file of all Voyager card transactions to the Postal Service’s Fuel Asset Management System (FAMS) eFleet application. Site managers monitor Voyager card transactions in the FAMS eFleet application. FAMS provides a monthly Reconciliation Exception Report, capturing transactions categorized as “high risk,” which may result from fraudulent activity. Each month, the Postal Service site manager ensures that driver receipts are reconciled in FAMS. The review is critical since the Postal Service automatically pays U.S. Bank weekly for all Voyager card charges.
The objective of this audit was to determine whether:
- Voyager card transactions were properly reconciled, and Voyager card PINs were properly managed.
- Vehicle, fuel, and oil expenses incurred were appropriate, properly supported, and processed.