This report presents the results of our self-initiated audit of Local Purchases and Payments – Raleigh, NC, Westgate Passport Facility. The Westgate Passport Facility is located in the Greensboro District of the Capital Metro Area. This audit was designed to provide Postal Service management with timely information on potential financial control risks at Postal Service locations.
The Postal Service prefers to use eBuy2 to pay for goods and services. However, if a purchase cannot be satisfied through eBuy2, authorized postal employees may use the SmartPay2 credit card. Cash can be used for emergency one-time expenses, not to exceed $25. No-fee money orders (money orders) can be used for emergency one-time local expenses, not to exceed $1,000.
Account Identifier Code (AIC) 587, Miscellaneous Services, is used to record purchases or expenses associated with payment for non-custodial, custodial and all miscellaneous services only. The OIG’s data analysis identified Raleigh, NC, Westgate Passport Facility had local purchases totaling $12,725, or 41 percent of all local purchases in the Greensboro District, for the period January 1 through March 31, 2018. It is unusual for one office to have such a high percentage of local purchases as it relates to other offices in the same district.
Our objective was to determine whether local purchases and payments were valid and properly supported at the Raleigh, NC, Westgate Passport Facility.